Accounts Payable Clerk

As a Canadian leader in private aviation, Execaire Aviation, with over 70 years of experience, is a leader in aviation solutions. Our blend of tradition and progress ensures that our private aviation solutions continue to set new standards of excellence for private aviation companies. Our success is built on a team of over 600 dedicated professionals, embodying our values of professionalism and innovation. As a leader in aeronautical solutions and private jet operators, we offer a comprehensive range of services including aircraft management, aircraft maintenance, aircraft charter and aircraft sales, as well as FBO services. At Execaire Aviation, our core values are strong and unwavering. Safety guides all our operations. Excellence is our standard for every task, and innovation is our engine, propelling us toward the future of aviation.

Join us in redefining aviation values and unleash your potential in an environment where your aspirations will take flight!

Job Overview

Responsible for processing invoices received for payment, following up with suppliers to obtain missing information, and verifying and reconciling supplier account statements.

What You Will Do

ACCOUNTS PAYABLE RESPONSIBILITIES

• Process supplier invoices received for payment.
• Access incoming supplier invoices and ensure timely processing (mail, email, supplier portal).
• Verify the relevance, accuracy, taxes, and amounts of supplier invoices.
• Process invoices without a purchase order (non-PO): code invoices in accordance with established guidelines, route them for internal approval using the electronic tool (ONBASE document management system), and once approved, transfer the invoice data to JDE so they are placed on payment hold.
• Process invoices with a purchase order (PO): once the receipt of the service or item is recorded, the invoice image is scanned (using the Kofax document imaging system) and then placed on payment hold.

OTHER DUTIES AND RESPONSIBILITIES

• Collaborate with internal colleagues to resolve issues related to invoices, purchase orders (POs), accounting coding, etc.
• Communicate with suppliers to obtain required credits, account statements, etc.
• Update supplier files as needed, in accordance with established access and controls for supplier modifications and updates.
• Verify and reconcile supplier account statements; conduct regular follow-ups with suppliers for unreconciled items.
• Follow up on open purchase orders that have not yet been reconciled or invoiced.

What You Will Bring

• AEC or DEP
• Degree in accounting or relevant accounting experience (minimum of one year)
• Intermediate proficiency in Microsoft Excel
• Working knowledge of the Microsoft Office suite

What We Will Do For You

At Execaire Aviation, your career path matters.

Our career culture is driven by innovation, teamwork, and a commitment to excellence. We foster growth by offering a variety of learning opportunities tailored to different roles within our organization. Whether it is hands-on experience, mentoring, or role-specific training, our goal is to help you gain confidence and develop your skills where it matters. Not all paths are the same; we are committed to creating an environment where curiosity is encouraged and development is possible.

Diversity and Inclusion

We celebrate diversity and believe in the strength of an inclusive work environment. At Execaire Aviation, we value unique perspectives and backgrounds, recognizing that diversity drives innovation and creativity. We strive to create a workplace where everyone feels respected, valued, and encouraged to give their best. Join us in building a team that reflects the full richness of aviation.