Executive Assistant Engineering

You have experience in administrative support and want to evolve and develop new skills? This position is for you!

The A220 commercial aircraft program is looking for its Executive Assistant (m/f) to join our Engineering team based in Mirabel (Quebec, Canada).

Your challenges:

• Manage the emails of the Engineering Director to ensure a prompt response to requests from internal stakeholders as well as external suppliers; propose responses and/or answer autonomously when applicable

• Monitor actions assigned to your direct team

• Organize your agenda by making necessary changes based on daily priorities

• Respond to information requests, plan meetings, prepare necessary documentation, and ensure follow-up actions that ensue

• Maintain the governance calendar of your team and ensure that all deadlines related to group governance are met

• Maintain and manage effective budget monitoring for your team and validate expense reports

• Prepare PR forms and PO requests for the department and subcontractors

• Follow up with accounts payable for due payments

• Participate in creating memos, correcting, and translating various documents

• Prepare travel itineraries and make necessary reservations

• Maintain contact with various direct reports, as well as with members of senior management in Canada and Europe

• Make expense accounts using appropriate tools (including coordinating expense reimbursement with our service providers)

• Create all IT and access requests for new hires; access, badges, IT equipment, etc.

• Manage and organize new hire onboarding sessions

• Manage and order office supplies

• Provide administrative support to the management team, notably: meeting organization, catering orders, room bookings, etc.

• Provide administrative and on-site support for external supplier visits

• Organize and supervise Engineering function events

• Coordinate communications targeted to the Engineering Community

• Perform any other relevant tasks related to the function.

Your profile:

• You possess a minimum of 5 years of relevant experience directly related to administrative support

• You have solid knowledge of office automation tools (Google Suite, SAP);

• You have excellent communication skills in French and English (written and spoken)

• You demonstrate an ability to plan, organize, and prioritize, take initiatives, exercise good judgment, anticipate needs and requirements, as well as work under time constraints/pressure

• You show discretion, know how to work in a team, are client-oriented, appreciate attention to detail, and have the ability to work within a versatile and multicultural team.