Executive Assistant Engineering

You have experience in administrative support and you want to evolve and develop new skills? This position is for you!

The A220 commercial aircraft program is looking for its Executive Assistant (m/f) to join our Engineering team based in Mirabel (Quebec, Canada).

Your challenges:

• Manage the emails of the Engineering Director to ensure a prompt response to requests from internal stakeholders and external suppliers; propose responses and/or answer autonomously when appropriate
• Monitor actions assigned to your direct team
• Organize your schedule by making necessary changes based on daily priorities
• Respond to information requests, plan meetings, prepare necessary documentation, and ensure follow-up actions
• Maintain your team's governance calendar and ensure all deadlines related to group governance are met
• Maintain and manage an effective budget follow-up for your team and validate expense reports
• Prepare PR forms and PO requests for the department and subcontractors
• Follow up with accounts payable for due payments
• Participate in the creation of memos, correct and translate various documents
• Prepare travel itineraries and make necessary reservations
• Maintain contacts with various direct reports, as well as members of senior management in Canada and Europe
• Do expense accounts using appropriate tools (including coordinating expense reimbursement with our service providers)
• Create all IT and access requests for new hires; access, badges, IT equipment, etc.
• Manage and organize onboarding sessions for new hires
• Manage and order office supplies
• Provide administrative support to the management team, notably; meeting organization, catering orders, room reservations, etc.
• Provide administrative and on-site support for external supplier visits
• Organize and supervise Engineering function events
• Coordinate communications directed to the Engineering Community
• Perform any other relevant tasks related to the function.

Your profile:

• You have a minimum of 5 years of relevant experience directly related to administrative support
• You have a solid knowledge of office tools (Google Suite, SAP);
• You have excellent communication skills in French and English (written and spoken)
• You demonstrate an ability to plan, organize, and prioritize, take initiatives, exercise good judgment, anticipate needs and requirements, and work under time constraints/pressure
• You show discretion, know how to work in a team, are customer-oriented, appreciate attention to detail, and have the ability to work within a versatile and multicultural team.