Executive Assistant Engineering

About Us

Gestal Amérique du Nord is a partner of choice for companies in the aerospace, shipbuilding and energy sectors. We offer a complete range of services, from design to execution, including maintenance. Our experts support our clients in optimizing their production processes, ensuring compliance with the most rigorous standards and improving their overall performance.

Our values: Quality is everyone's business, and our commitment to continuous improvement transforms errors into opportunities for excellence. We promote a respectful and benevolent work environment where employees thrive. If you are ready to take on challenges and foster innovation, join us!

Job Description

Do you have administrative support experience and want to grow and develop new skills? This position is for you!

The A220 commercial aircraft program is looking for its Executive Assistant (m/f) to join our Engineering team based in Mirabel (Quebec, Canada).

Your challenges:

• Manage the Engineering Director's emails to ensure a quick response to requests from internal stakeholders as well as external suppliers; propose responses and/or respond autonomously where appropriate

• Monitor actions assigned to his direct team

• Organize his agenda by making necessary changes according to daily priorities

• Respond to requests for information, plan meetings, prepare necessary documentation and ensure subsequent follow-up actions

• Maintain his team's governance calendar and ensure that all deadlines related to group governance are met

• Maintain and manage effective budget monitoring for his team and validate expense reports

• Prepare PR forms and PO requests for the department and subcontractors

• Follow up with accounts payable for due payments

• Participate in the creation of memos, correct and translate various documents

• Prepare travel itineraries and make necessary reservations

• Maintain contacts with various direct reports, as well as with senior management members of the company in Canada and Europe

• Process expense accounts using appropriate tools (including coordination of expense reimbursement with our service providers)

• Create all IT and access requests for new hires; access, badges, IT equipment, etc.

• Manage and organize new hire onboarding sessions

• Manage and order office supplies

• Offer administrative support to the management team, including; meeting organization, catering service ordering, room booking, etc.

• Offer administrative and on-site support for external supplier visits

• Organize and supervise Engineering function events

• Coordinate communications to the Engineering Community

• Perform all other relevant tasks related to his function.

Requirements

Your profile:

• You have a minimum of 5 years of relevant experience directly related to administrative support

• You have a solid knowledge of office tools (Google Suite, SAP);

• You have excellent communication skills in French and English (written and spoken)

• You demonstrate an ability to plan, organize and prioritize, take initiative, exercise good judgment, anticipate needs and requirements as well as work under time constraints/pressure

• You are discreet, you know how to work in a team, you are customer-oriented, you appreciate attention to detail and you have the ability to work within a versatile and multicultural team.