Executive Assistant Engineering

You have experience in administrative support and you want to evolve and develop new skills? This position is for you!

The A220 commercial aircraft program is looking for its Executive Assistant (m/f) to join our Engineering team based in Mirabel (Quebec, Canada).

Your challenges:

• Manage the Engineering Director's emails to ensure a prompt response to requests from internal stakeholders and external suppliers; propose responses and/or answer autonomously when appropriate
• Ensure follow-up of actions assigned to his/her direct team
• Organize his/her agenda by making necessary changes based on daily priorities
• Respond to information requests, plan meetings, prepare necessary documentation, and ensure subsequent follow-up actions
• Maintain his/her team's governance calendar and ensure all deadlines related to group governance are met
• Maintain and manage an effective budget tracking for his/her team and validate expense reports
• Prepare PR forms and PO requests for the department and subcontractors
• Ensure follow-up with accounts payable for due payments
• Participate in the creation of memos, correct and translate various documents
• Prepare travel itineraries and make necessary reservations
• Maintain contacts with various direct reports, as well as with members of senior management of the company in Canada and in Europe
• Do expense accounts using appropriate tools (including coordination of expense reimbursement with our service providers
• Create all IT and access requests for new hires; access, badges, IT equipment, etc.
• Manage and organize new hire onboarding sessions
• Manage and order office supplies
• Provide administrative support to the management team, notably; meeting organization, catering orders, room booking, etc.
• Provide administrative and on-site support to external supplier visits
• Organize and supervise Engineering function events
• Coordinate communications destined for the Engineering Community
• Perform all other relevant tasks related to his/her function.

Your profile:

• You possess a minimum of 5 years of relevant experience directly related to administrative support
• You have a solid knowledge of office tools (Google Suite, SAP);
• You have excellent communication skills in French and English (written and spoken)
• You demonstrate an ability to plan, organize, and establish priorities, take initiatives, exercise good judgment, anticipate needs and requirements, as well as work under time constraints/pressure
• You show discretion, know how to work in a team, are client-oriented, appreciate attention to detail, and have the ability to work within a versatile and multicultural team.