Senior Administrative Assistant

What are your contributions to the team?

• Prepare the required documentation for purchase orders in Ariba.
• Ensure the onboarding of new employees (hiring forms, ordering computer equipment, etc.).
• Answer telephone calls, make necessary follow-ups, and organize business travel.
• Manage daily activities and determine priorities regarding incoming information.
• Plan meetings and prepare the necessary materials.
• On behalf of the director and managers, as needed, communicate with senior management and other organizations.
• Prepare and consolidate expense reports, other financial documents, and all types of documents (correspondence, reports, memos, etc.) according to required styles and formats.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Draft internal and external correspondence in French and English.
• Be responsible for activities related to the consolidation and preparation of department budgets, as well as any other special projects.

How to thrive in this role?

• You have a DCS (DEC) in office automation or the equivalent.
• You have a minimum of eight (8) years of relevant experience.
• You have excellent oral and written communication skills in French and English.
• You have in-depth knowledge of MS Office (Word, Excel, PowerPoint), Outlook, and Lotus Notes.
• You have a good team spirit and are recognized for your dynamism, good interpersonal skills, judgment, and organizational sense.
• You have the ability to evaluate and manage business priorities.