Senior Administrative Assistant

Gestal Amérique du Nord, is a partner of choice for companies in the aeronautics, shipbuilding and energy sectors. We offer a full range of services, from design to execution, including maintenance. Our experts support our clients in optimizing their production processes, complying with the most rigorous standards and improving their overall performance.

Our values: Quality is everyone's business, and our commitment to continuous improvement turns errors into opportunities for excellence. We foster a respectful and caring work environment where employees thrive. If you are ready to take on challenges and foster innovation, join us!

What are your contributions to the team?

• Prepare the required documentation for purchase orders in Ariba.
• Ensure the integration of new employees (hiring forms, computer equipment ordering, etc.).
• Answer telephone calls, perform necessary follow-ups and organize business travel.
• Manage daily activities and determine priorities related to incoming information.
• Plan meetings and prepare necessary materials.
• On behalf of the director and managers, as needed, communicate with senior management and other organizations.
• Prepare and consolidate expense reports, other financial documents, and all types of documents (correspondence, reports, memos, etc.) according to required styles and formats.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Draft internal and external correspondence in French and English.
• Be responsible for activities related to the consolidation and preparation of department budgets, as well as any other special project.

How to thrive in this role?

• You have a DEC in office automation or the equivalent.
• You have a minimum of eight (8) years of relevant experience.
• You have excellent oral and written communication skills in French and English.
• You have in-depth knowledge of MS Office (Word, Excel, PowerPoint), Outlook and Lotus Notes.
• You have a good team spirit and are recognized for your dynamism, good interpersonal skills, judgment and organizational sense.
• You have the ability to evaluate and manage business priorities.