Executive Assistant

Description de l'emploi :

JOB DESCRIPTION

Context/Job Environment:
As a trusted partner to Management, your role is to provide high-level executive and operational support. In a dynamic and rapidly evolving environment, you ensure the smooth coordination of priorities and the effective delivery of team and Management objectives.

Responsibilities

• Proactively coordinate, plan, and manage complex agendas for Directors, ensuring their time is optimized.
• Understand the purchasing process (DA) and provide necessary assistance for tracking in the SAP system.
• Monitor invoicing and receipts, track administrative department expenses for directors.
• Manage the complete organization of business trips (bookings, itineraries, logistics) and ensure the preparation of expense reports for directors.
• Ensure good weekly workforce monitoring.
• Assist the executive assistant in planning and coordinating large events.
• Account tracking: profile creation for new hires, closures upon departures.
• Maintain a good knowledge and application of company policies and procedures to provide reliable and consistent support to the team.
• Manage office supply inventory.
• Draft internal and external correspondence, in both French and English.
• Perform any other related tasks as required.

DESIRED PROFILE

• College diploma (DEC) in administrative techniques, office automation, or any other relevant training.
• Minimum of five (5) years of experience in a similar role as Executive Assistant.
• Essential bilingualism (French and English).
• Advanced proficiency in Google Workspace or MS Office suite.
• Demonstrated ability to manage directors' agendas and logistics (complex travel, meetings).
• Strong ability to prioritize tasks, manage urgency and stress, and handle multiple complex files simultaneously.
• Organized, autonomous, and rigorous, able to work proactively with impeccable attention to detail.

This job requires knowledge of potential compliance risks and a commitment to act with integrity, as a basis for the company's success, reputation and sustainable growth.

Legal entity:

Airbus Atlantique Canada Inc.

Contract type:

Permanent

Experience Level:

Professional

Job Family:

Administration / Documentation

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Airbus is committed to ensuring the diversity of its workforce and creating an inclusive working environment. We welcome all applications, regardless of social and cultural background, age, gender, disability, sexual orientation or religious beliefs of applicants.

Airbus has always been committed to equal opportunities for all. As such, we will never ask for any type of advance payment as part of a recruitment process. Any impersonation of Airbus for this purpose must be reported to emsom@airbus.com.

At Airbus, we help you work, connect and collaborate more easily and flexibly. Wherever possible, we promote flexible working arrangements to stimulate innovative thinking.

About Us

With some 15,000 employees across 5 countries and 3 continents, Airbus Atlantic is a world leader in aerostructures, number 1 in pilot seats and number 2 in the premium passenger seat market. Airbus Atlantic is positioned at the heart of the Airbus value chain, to meet the major challenges of a competitive, sustainable and pioneering aerospace industry in new technologies.