Executive Assistant

Job Description

Context / Role Environment

As a trusted partner to Management, your role is to provide high-level executive and operational support. In a dynamic and fast-changing environment, you ensure smooth coordination of priorities and the effective delivery of the team's and Management's objectives.

Responsibilities

• Coordinate, plan and proactively manage complex schedules for Directors, ensuring optimal use of their time.
• Understand the purchase order process (DA) and provide necessary assistance for tracking in the SAP system.
• Monitor invoicing and receipts, and track expenses for the directors' administrative department.
• Manage all aspects of business travel (bookings, itineraries, logistics) and prepare directors' expense reports.
• Ensure weekly workforce follow-up.
• Support the executive assistant in planning and coordinating major events.
• Account maintenance: create profiles for new hires and close accounts upon departures.
• Maintain up-to-date knowledge and application of company policies and procedures to provide reliable and consistent support to the team.
• Manage office supply inventory.
• Draft internal and external correspondence in both French and English.
• Perform any other related duties as required.

Desired Profile / Qualifications

• College diploma (DEC) in administrative techniques, office technology or other relevant training.
• Minimum five (5) years' experience in a similar Executive Assistant role.
• Bilingualism required (French and English).
• Advanced proficiency in Google Workspace or MS Office.
• Proven ability to manage calendars and logistics (complex travel, meetings) for directors.
• Strong ability to prioritize tasks, handle urgent situations and stress, and manage multiple complex matters simultaneously.
• Organized, autonomous and rigorous, able to work proactively with impeccable attention to detail.
• Excellent professional judgment, strong sense of confidentiality and diplomacy.
• Highly motivated, team-oriented with excellent interpersonal skills to liaise effectively with internal and external stakeholders.
• Resourceful and solution-oriented approach to resolve problems quickly.
• Good knowledge and experience working with the SAP system (an asset).

What We Offer

• Comprehensive premium benefits (group insurance, retirement plans).
• Employee share purchase plan exclusive to employees.
• Flexible working arrangements (optional - hybrid / on-site: to be specified according to site policy).
• Professional development and continuous training opportunities within a global leader.

This role requires awareness of potential compliance risks and a commitment to act with integrity.

Airbus is committed to diversity and inclusion and welcomes all applications. We will never request any payment in advance during recruitment; any impersonation of Airbus for this purpose should be reported to emsom@airbus.com.