Executive Assistant

Job description:

JOB DESCRIPTION

Context/Environment of the role: As a trusted partner to Management, your role is to provide high-level executive and operational support. In a dynamic, fast-changing environment, you ensure smooth coordination of priorities and the effective delivery of the team's and Management's objectives.

Responsibilities

• Proactively coordinate, schedule and manage complex calendars for Directors, ensuring optimal use of their time.
• Understand the purchasing process (DA) and provide necessary assistance for tracking in the SAP system.
• Monitor invoicing and goods receipt, and track expenses of the directors' administrative department.
• Manage full business travel arrangements (bookings, itineraries, logistics) and ensure preparation of directors' expense reports.
• Ensure proper weekly workforce follow-up.
• Support the Executive Assistant in planning and coordinating major events.
• Account management: create profiles for new hires and close accounts upon departures.
• Maintain up-to-date knowledge and application of company policies and procedures to provide reliable and consistent support to the team.
• Manage office supplies inventory.
• Draft internal and external correspondence in both French and English.
• Perform any other related tasks as required.

Candidate profile / Requirements

• College diploma (DEC) in administrative techniques, office technology, or other relevant training.
• Minimum of five (5) years' experience in a similar Executive Assistant role.
• Bilingualism is essential (French and English).
• Advanced proficiency with Google Workspace or MS Office.
• Proven ability to manage calendars and logistics (complex travel, meetings) for directors.
• Strong ability to prioritize tasks, handle urgency and pressure, and manage multiple complex files simultaneously.
• Organized, autonomous and detail-oriented, able to work proactively.

This role requires awareness of potential compliance risks and a commitment to act with integrity as a foundation for the company's success, reputation and sustainable growth.

Contract type

Permanent

Experience level

Professional

Benefits and commitment

Airbus is committed to workforce diversity and creating an inclusive work environment. Where possible, we promote flexible working arrangements to encourage innovative thinking. Airbus is an equal opportunity employer and will never request any payment as part of a recruitment process. Any impersonation of Airbus should be reported to emsom@airbus.com.