Executive Assistant - 3-month contract

About Us

Gestal Amérique du Nord is a partner of choice for companies in the aerospace, shipbuilding, and energy sectors. We offer a full range of services, from design to execution, including maintenance. Our experts support our clients in optimizing their production processes, ensuring compliance with the most rigorous standards, and improving their overall performance.

Our values: Quality is everyone's business, and our commitment to continuous improvement transforms errors into opportunities for excellence. We foster a respectful and caring work environment where employees thrive. If you are ready to take on challenges and foster innovation, join us!

Job Description

What are your contributions to the team?

• Manage the agenda and organize travel for the Vice-President and their management team.
• Coordinate daily activities, prioritize information received, and plan meetings.
• Review governance processes and make recommendations to improve their effectiveness.
• Plan meetings and prepare all necessary materials.
• Participate in projects and prepare required presentations.
• Communicate, on behalf of the Vice-President and their leaders, with senior management and various organizations.
• Prepare and consolidate expense reports and other financial documents.
• Write and prepare different types of documents (correspondence, reports, memos, etc.) according to required styles and formats.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Write internal and external correspondence in French and English.
• Be responsible for and actively participate in budget-related activities, special projects, and social and recognition activities.

Requirements

How to thrive in this role?

• You hold a college diploma in office automation, administration, or an equivalent field.
• You have a minimum of ten (10) years of relevant experience.
• You have excellent communication skills, both oral and written, in French and English.
• You are very proficient in the MS Office suite (Word, Excel, PowerPoint) and Outlook.
• You are recognized for your team spirit, dynamism, strong interpersonal skills, judgment, and organizational skills.
• You are able to assess and manage business priorities in a dynamic and fast-paced environment.
• You have project management experience.
• You demonstrate a strong sense of confidentiality.
• You enjoy continuously leading several mandates.