Executive Assistant - 3-Month Contract

Gestal Amérique du Nord, is a preferred partner for companies in the aerospace, shipbuilding, and energy sectors. We offer a complete range of services, from design to execution, including maintenance. Our experts support our clients in optimizing their production processes, complying with the most rigorous standards, and improving their overall performance.

Our values: Quality is everyone's business, and our commitment to continuous improvement turns errors into opportunities for excellence. We foster a respectful and caring environment where employees thrive. If you are ready to take on challenges and foster innovation, join us!

What are your contributions to the team?

• Manage the agenda and organize travel for the vice-president and their management team.
• Coordinate daily activities, determine priorities related to received information, and schedule meetings.
• Review governance processes and make recommendations to improve efficiency.
• Plan meetings and prepare all necessary materials.
• Participate in projects and prepare required presentations.
• Communicate, on behalf of the vice-president and their leaders, with senior management and various organizations.
• Prepare and consolidate expense reports and other financial documents.
• Draft and prepare various types of documents (correspondence, reports, memos, etc.) according to required styles and formats.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Draft internal and external correspondence in French and English.
• Be responsible for budget-related activities as well as special projects, social and recognition activities, and actively participate in them.

How to thrive in this role?

• You hold a college diploma in office automation, administration, or an equivalent field.
• You possess a minimum of ten (10) years of relevant experience.
• You have excellent communication skills, both oral and written, in French and English.
• You have a strong mastery of the MS Office suite (Word, Excel, PowerPoint) as well as Outlook.
• You are recognized for your team spirit, dynamism, strong interpersonal skills, judgment, and organizational competencies.
• You are capable of evaluating and managing business priorities in a dynamic and fast-paced environment.
• You have project management experience.
• You demonstrate a strong sense of confidentiality.
• You enjoy handling multiple ongoing mandates.