Executive Assistant - 3-month contract

What are your contributions to the team?

• Manage the agenda and organize travel for the vice-president and their leadership team.
• Coordinate daily activities, determine priorities related to incoming information, and schedule meetings.
• Review governance processes and make recommendations to improve efficiency.
• Plan meetings and prepare all necessary materials.
• Participate in projects and prepare required presentations.
• Communicate, on behalf of the vice-president and their leaders, with senior management and various organizations.
• Prepare and consolidate expense reports as well as other financial documents.
• Draft and prepare various types of documents (correspondence, reports, memos, etc.) according to required styles and formats.
• Update organizational charts.
• Manage and distribute incoming and outgoing mail.
• Draft internal and external correspondence in French and English.
• Be responsible for budget-related activities as well as special projects, social activities, and recognition, and actively participate in them.

How to thrive in this role?

• You hold a college diploma in office automation, administration, or an equivalent field.
• You possess a minimum of ten (10) years of relevant experience.
• You have excellent communication skills, both oral and written, in French and English.
• You have a very good command of the MS Office suite (Word, Excel, PowerPoint) as well as Outlook.
• You are recognized for your team spirit, dynamism, strong interpersonal skills, judgment, and organizational skills.
• You are capable of evaluating and managing business priorities in a dynamic and fast-paced environment.
• You have project management experience.
• You demonstrate a high sense of confidentiality.
• You enjoy handling multiple ongoing mandates.