Junior Security Administrator / administrateur de la sécurité

MDA Space (TSX : MDA) is a trusted mission partner of the global space industry, creating the space between proven and possible. As a pioneer in robotics, satellite systems, and geointelligence, with a 55-year history of world firsts and over 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, as well as space infrastructure and exploration. The MDA Space team, comprising over 4,000 space industry experts in Canada, the United States, and the United Kingdom, possesses the knowledge and know-how to turn an ambitious customer vision into an achievable mission, through a unique combination of experience, technical excellence, and wonder that has been part of our DNA since day one. For those who dream big and push boundaries on Earth and in the stars to change the world for the better, we will take you there. For more information, visit mda.space.

The position:

Reporting to the Director of Industrial Security, the Controlled Goods Program (CGP) and Security Administrator is responsible for processing, monitoring, and managing MDA personnel security clearances to ensure compliance with all applicable regulations established by the Canadian Government under the Contract Security Program (CSP) and the Controlled Goods Program (CGP), as well as MDA internal security requirements.

The security administrator will be responsible for continuous improvement, anticipating changing customer needs and changes, demonstrating vision in the development of tools, technologies, and processes, and being well-integrated within the community to stay informed of best practices.

You must demonstrate the ability to balance the legal implications of current security requirements to ensure that operations continue at all times in compliance with the law. This position will also require an ability to find creative solutions to problems.

Job responsibilities:

• Complete management of MDA security clearances required under the Industrial Security Program and the Controlled Goods Program (CGP)
• Follow up with government agencies regarding pending security clearances
• Upon appointment and as part of the duties of Alternate Company Security Officer (ACSO) and Designated Official, in coordination with the human resources or recruitment team, ensure the collection of information and documents necessary for the successful submission of security clearance requests to government agencies
• Accept the appointment and assume the duties of Alternate Company Security Officer (ACSO) and Designated Official
• Follow up with new employees to obtain pending or missing information or documents necessary to obtain security clearances
• Monitor expiration dates and process renewals of existing security clearances
• Provide training on security procedures to MDA employees
• Periodically report risks to management by highlighting issues and complex cases
• Inform internal managers of the progress of ongoing security clearances
• If necessary, contact references or other parties to verify background information as part of security procedures
• Provide support in daily activities necessary for the proper record-keeping of security clearances
• Security-related tasks, such as greeting visitors, implementing security requirements, communicating with other partners on security-related issues, and coordinating with the MDA facilities team regarding badges and building access issues
• Actively participate in the creation and implementation of new tools aimed at improving the management of security clearances and related records
• Provide support to the security and compliance team in assessing potential violations and conducting investigations
• Provide back-up and support to other MDA facilities for security-related tasks
• Ensure that requirements for the storage, handling, protection, or disposal of protected or classified documents are met, in accordance with the Canadian Contract Security Manual
• Perform other related duties as needed

Required qualifications and experience:

• At least 2 years of experience in administration
• A post-secondary degree in administration, secretarial work, clerical work, or a related field is an asset
• Ability to work within a team and with minimum supervision
• Excellent interpersonal and communication skills, including the ability to interact at all levels of the company and with external clients
• Demonstrate good judgment and be able to handle complex cases related to security controls
• Must be respectful of deadlines, demonstrate flexibility, and be able to work under pressure
• French/English bilingualism is mandatory, as you will be required to support operations across Canada
• Knowledge of the Canadian Contract Security Program and the Controlled Goods Program (an asset)

Successful candidates will be required to obtain and maintain a reliability-level security clearance, and pass the security assessment required under the Controlled Goods Program (CGP) and ITAR.

Building the space between proven and possible, MDA Space (TSX:MDA) is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The MDA Space team of more than 4,000 space experts in Canada, the US and the UK has the knowledge and know-how to turn an audacious customer vision into an achievable mission – bringing to bear a one-of-a-kind mix of experience, engineering excellence and wide-eyed wonder that’s been in our DNA since day one. For those who dream big and push boundaries on the ground and in the stars to change the world for the better, we’ll take you there.

The Position:

Reporting to the Director, Industrial Security, the CGP & Security Administrator is responsible for processing, monitoring and maintaining MDA’s personal security clearances to ensure compliance with all applicable regulations set forth by the Canadian Government under the Contracts Security Program “CSP” and Controlled Goods Program “CGP”, and also meet MDA’s internal security requirements.

The Security Admin will be responsible for continuous improvement, anticipate changing customer needs and changes, demonstrate vision in advancing tools, technology, processes, and be well integrated in the community to stay abreast of best practices.

You will demonstrate a capability to balance the legal implications of current security requirements to ensure that business continues at all times in conformance with the law. This role will also require an ability to find creative solutions to problems.

Job Responsibilities:

• Complete administration of MDA’s security clearances required for the Industrial Security Program and Controlled Goods Program (CGP)
• Follow-up with Government agencies on pending security clearances
• In coordination with Human Resources and/or Talent Acquisition team, gather all information and documents required for the successful submission of request for security clearances to the required Government Agencies
• Accept the appointment and undertake duties of an Alternate Company Security Officer (ACSO) and Designated Official (DO)
• Follow-up with new employees to obtain pending or missing information or documents required to obtain security clearances
• Monitor expirations and process renewals for existing security clearances
• Provide training on security procedures to MDA employees.
• Report risks to management on a periodic basis highlighting any issues and complex cases.
• Provide status to internal managers on pending security clearances
• When required, contact references or other parties to verify background information related to security processes
• Support with daily activities required for the proper record keeping of security clearances.
• Tasks related to security such as processing Visitors, flowing security requirements, communications with other partners for security related matters, communicating with MDA’s facilities team regarding badges and building access matters.
• Assists actively in the creation and implementation of new tools to better manage security clearances, and related records
• Supports the Regulatory & Compliance team with assessments of possible breaches and also investigations
• Acts as back-up and supports other MDA sites in tasks related to security.
• Makes sure the requirements to store, handle, protect and/or dispose of protected or classified documents are followed in accordance with the Canadian Contracts Security Manual
• Other related duties as required.

Job Qualifications and Experience:

• A minimum of 2 years of experience in administration
• College degree in administration, secretarial, clerical or related fields is an asset
• Ability to work in a team oriented environment and with minimum supervision
• Excellent interpersonal and communication skills, including the ability to deal with all levels of the organization and with external customers.
• Possess good judgement and the ability to handle complex security screening files.
• Must be deadline oriented and flexible and be able to work under pressure.
• Bilingual French / English (an asset)
• Understanding of the Canadian Contracts Security Program and Controlled Goods Program (an asset)

Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP) and ITAR.

MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.

MDA is an equal opportunity employer prizing diversity and inclusion. We are committed to treating all employees and applicants for employment with respect and dignity. If you require assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please feel free to notify us.