Senior Executive Administrator

About Pratt & Whitney Canada

Pratt & Whitney Canada (P&WC) is a global leader in aerospace innovation, proudly headquartered in Longueuil, Quebec, since 1928. We design and manufacture next-generation aircraft engines that power the world's largest fleet of business, general aviation, and regional aircraft and helicopters.

For nearly 100 years, our teams have been at the forefront of propulsion technology, pushing boundaries to make flight more efficient and reliable. Our engines support missions that truly matter, from transporting people and essential goods, to enabling emergency medical services, humanitarian operations, and wildfire suppression around the world.

This is a full-time position from Monday to Friday with flexible hours, based in Longueuil, and performed exclusively on-site.

What will your day-to-day look like?

• Manage and maintain agenda and calendar.
• Organize meetings and events.
• Manage calendar conflicts in a proactive and timely manner.
• Maintain and coordinate support teams agendas (~5 Managers).
• Work closely with executives to keep them well informed of upcoming commitments, events and responsibilities.
• Organize and coordinate logistics for required Engineering events (Corporate/Head Office reviews, Major customer meetings, Executive offsites) in Plant 1 on behalf of the Engineering Executive Team when requested.
• Develop tools and reporting documents to support executive objectives using Microsoft Excel, Word, Visio and PowerPoint as prime tools.
• Manage travel arrangements for a team of 5 managers and 2 executives.
• Prepare travel itineraries and make hotel and transportation reservations.
• Prepare and follow up on expense reports.
• Identify location-specific particularities (culture, safety, rules, etc.).
• Manage customer visits including agenda, location, catering, communications and logistics associated with the visit agenda.
• Coordinate meetings/conference calls and prepare related documents.
• Take notes of action plans during meetings and ensure follow-up.
• Design and produce financial and organizational documents, reports and presentations.
• Draft correspondence and perform translations, if required.
• Create and maintain executive dashboards and scorecards.
• Serve as the primary point of contact and liaison for internal and external contacts.
• Provide a "gatekeeper" and "gateway" role to ensure smooth communication between executives, direct reports and colleagues.
• Work in close collaboration with other Administrative Assistants to share workload and support the organization of specific activities.
• Maintain and organize files and filing systems.
• Ensure the transmission of action plans and/or information to the appropriate delegates.
• Coordinate projects, follow-ups and archiving activities; proactive planning around filing and areas requiring follow-up.
• Support timely filing of key customer correspondence.
• Support individual contributors in the team with various tasks, including: completing ENOVIA Engineering, Change Order requests on behalf of Program teams.
• Managing paperwork required for sponsor visits.

What do you need to be successful?

• College degree with a minimum of 5 years of experience.
• Experience in large companies (mandatory).
• Excellent verbal and written communication skills.
• Adaptability and flexibility.
• Good organizational skills and initiative.
• Attention to detail, proactiveness and a high degree of focus on quality in execution.
• Teamwork and willingness to learn new skills.
• Trustworthy and able to manage confidential portfolios.
• High level of knowledge of Microsoft Office products including Excel, Word, Visio and PowerPoint.
• Knowledge of Power BI and advanced Excel functions or other data analytics tools is highly preferred.
• Advanced Excel functions, Power BI, MS Project and ENOVIA PLM would be considered important additional assets.
• Field of studies: Administration, International Administration, Administration/Commerce, Linguistics, Industrial Relations, Public Relations, Human Resources, Secretarial Studies, Translation, or other related fields.
• This position is part of a French-speaking work environment; it requires a very good knowledge of English to read and understand, on a daily basis, documentation and technical terms that may emanate from international organizations, as well as to write and communicate in English with customers, suppliers or international colleagues.

What do we offer?

• Pension and savings plan with employer contributions
• Group insurance program
• Opportunities for advancement (career progression)
• Merit or recognition program
• Health and wellness program, including virtual health care
• Recreational and sports club
• Nearby daycares
• Transportation accessibility or public transit program and free parking

Working at Pratt & Whitney Canada

The masculine pronoun is used without discrimination and solely for the purpose of making the text easier to read. We will consider applications from all qualified candidates.

At Pratt & Whitney Canada, we combine passion, boldness, and precision to design, manufacture, and maintain the most advanced and reliable aircraft engines in the world. Our work and the quality of our products contribute to the success of our customers, who in turn save lives, support commerce, connect communities, and protect freedoms.

At Pratt & Whitney Canada, you have the opportunity to make a difference every day—just look up. Are you ready to go beyond?

The selected candidate will be required to complete a criminal background check and any applicable clearances with respect to the handling and transfer of controlled goods. Employment is conditional upon the successful completion of these checks and obtaining the required clearances. Failure to do so will result in the withdrawal of the employment offer.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.

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