AP/AR Specialist, Accountant Technician

Financial Shared Services Specialist

AP/AR Specialist, Accountant Technician

Montreal, QC (Hybrid) Full time

Position Summary

The role of the Financial Shared Services Specialist is to present financial information in an efficient and accurate manner and ensure compliance with Procure-to-Pay (PTP) and Order-to-Cash (OTC) processes.

Essential Functions

Process day-to-day accounts payable and receivable

• Verify invoices and request the receipt of goods and services
• Verify compliance with group policy and procedure
• Verify payment proposals made by Infosys
• Verify expense reports and ensure compliance with the company travel policy
• Ensure good communication with buyers and resolve issues regarding invoices, goods receipts, PO problems, and supplier disputes
• Resolve and respond to supplier inquiries in a timely manner
• Actively participate in reconciling GL accounts
• Prepare supplier statement reconciliations
• Prepare month-end journal entries and complete the accruals statement
• Prepare and validate accounts payable reconciliations
• Process day-to-day posting of supplier invoices, archive them, and enter and record them in the SAP system
• Reconcile accounts receivable and ensure all customer payments received are entered on time
• Facilitate payment of overdue customer invoices by sending reminders and contacting customers
• Prepare aging reports for accounts receivable and payable
• Assist other departments within the organization when needed
• Perform account analyses and provide suggestions for process improvement
• Monitor and collect money for overdue intercompany invoices

Minimum Requirements

• Experience in large companies
• Deep knowledge of Word, Excel
• Knowledge of SAP computer systems
• 2 to 4 years of relevant experience in a shared services environment or operational finance
• Degree: Bachelor's degree in accounting, finance, business administration, or equivalent
• Perfectly bilingual in English and French

This position requires a good knowledge of English to interact, support, and/or provide services to international clients, employees, and/or partners as well as foreign government authorities who do not speak French.

Desirable Qualification

• Good communication and interpersonal skills
• Customer-oriented focus

This position requires direct or indirect access to hardware, software, or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access, including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave.

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on insurance (home, and auto).

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are advised accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.