Administrative Assistant

About Us

Gestal North America is a preferred partner for companies in the aerospace, shipbuilding and energy sectors. We offer a full range of services from design to delivery and maintenance. Our experts help clients optimize production processes, ensure compliance with the strictest standards and improve overall performance.

Our values: quality is everyone's responsibility, and our commitment to continuous improvement turns mistakes into opportunities for excellence. We foster a respectful and supportive work environment where employees thrive. If you are ready to take on challenges and drive innovation, join us!

Job Description

Do you have experience in administrative work and wish to grow and develop new skills? This position is for you!

The A220 commercial aircraft program is looking for an Administrative Assistant to join our operations team based in Mirabel (Québec, Canada).

You will be part of the prefal team that develops sub-assemblies for commercial aircraft at the Mirabel and Mobile (USA) sites.

In this role you will support the department manager in tracking daily activities.

Responsibilities

• Manage the HO's calendar and meetings, filter their inbox and track required follow-up actions;
• Monitor activities, files and requests related to the teams;
• Organize meetings, business travel and prepare appointments;
• Maintain confidential files and update financial documents, including expenses and internal records;
• Create documents, presentations, reports and charts using office software;
• Recommend and develop process improvements and internal tools;
• Follow up on IT access requests and incidents;
• Support the management team on various projects, coordinate events and manage stationery and purchase orders.

Requirements

• College diploma in office management or equivalent;
• More than 5 years of relevant experience or an equivalent combination of education and experience;
• Strong knowledge of computer applications: word processing, spreadsheets, databases and presentation software;
• Bilingual in English and French, spoken and written;
• Autonomous and proactive, solution-oriented, with a desire to engage with a production/operations team and its contributors;
• Enjoy supporting employees from different departments and following up with them;
• Comfortable working in a unionized environment and providing support across multiple hierarchical levels.