Administrative Assistant

You have experience in the administrative field and you want to evolve and develop new skills? This position is for you!

The A220 commercial aircraft program is looking for an administrative assistant to join our operations team based in Mirabel (Quebec, Canada).

You will be part of the prefal team which develops commercial aircraft sub-assemblies for the Mirabel and Mobile, USA site.

In your role, you will be called upon to support the department manager in monitoring their daily activities.

Your challenges:

• Manage the HO's schedule and meetings, filter their mailbox and track actions to be taken;
• Ensure follow-up of activities, files and requests related to teams;
• Organize meetings, business travel and prepare appointments;
• Maintain confidential files and update financial documents, including expenses and internal records;
• Produce documents, presentations, reports and charts with office software;
• Recommend and create process improvements and internal tools;
• Follow up on computer access requests and incidents;
• Support the management team in various projects, coordinate events and manage stationery and purchase orders.

Your profile:

• You hold a college diploma in office management or the equivalent;
• You have more than 5 years of relevant experience or an equivalent combination of education and experience;
• You have in-depth knowledge of computer applications, word processing, spreadsheets, databases and presentation software;
• You are bilingual, English and French, spoken and written;
• You are autonomous, proactive, you provide solutions and have the desire to get involved with a production/operations team and its contributors;
• You like to support employees from different sectors and follow up with them;
• You are comfortable with a unionized and salaried environment to offer support to multiple hierarchical levels.