Coastal Planning Team Lead

Location: Halifax - Wilkinson, Canada

This is a hybrid role in Halifax, NS.

Position Summary

The Coastal Planning Lead is responsible for the strategic oversight, management, and development of the Coastal Planning team. This role serves as the lead strategist for maintenance scheduling, ensuring all activities align with contractual requirements, company goals, and applicable Maintenance Programs.

The Lead acts as the coastal point of contact for clients, senior management, and the PMO Planning Group regarding resource forecasting and long-term maintenance projections (1-year, 5-year, and 10-year plans). The Team Lead is accountable for continuous improvement of departmental processes, KPI monitoring, and the career development of team members, ensuring delivery of accurate and timely reporting for ships homeported on their respective coast.

Key Areas of Responsibility

Strategic Planning & Oversight

• Lead the overall maintenance scheduling strategy, ensuring alignment with contractual obligations and organizational objectives.
• Provide 5-year maintenance forecasts (SDAOP) to the PMO for cost estimation and develop annual plans identifying requirements for upcoming fiscal years.
• Lead activities related to preparing, organizing, and validating annual and individual work period maintenance schedules.
• Maintain accountability for continuous improvement of scheduling processes, methodologies, and software tools.

Stakeholder Management & Liaison

• Act as the lead liaison for clients (DND), senior management, and the PMO regarding scheduling, resource forecasting, and maintenance planning matters.
• Support the PMO Planning Group by providing critical data for resource forecasting and identifying suitable project execution strategies.

Performance Monitoring & Execution

• Track, monitor, and report performance against all contractual KPIs; identify and analyze variances to drive corrective actions.
• Oversee preparation, monitoring, and maintenance of work period lists and integrated schedules throughout the year.
• Reconcile system-generated performance data with actual project performance through regular communication with ship teams and Performance Managers.
• Prepare and distribute comprehensive reports and charts detailing schedule progress, performance trends, and areas of concern.

People Management

• Supervise the Coastal Planning Team to achieve agreed outcomes within delegated authorities.
• Responsible for career development, coaching, mentoring, and professional growth of team members.
• Manage all Workday actions for the team and lead efforts to meet productivity, quality, and continuous improvement goals.
• Collaborate with Human Resources to recruit, interview, and select qualified staff, fostering teamwork and unity within the department.

Health, Safety & Environment (HS&E)

• Ensure team compliance with all relevant HS&E legislative requirements, policies, and procedures.
• Demonstrate HS&E leadership and actively promote Thales's Health, Safety, and Environmental programs.

Basic Qualifications

Skills and Abilities

• Minimum of 5 years of recent experience (within the last 7 years) performing planning, scheduling, production and maintenance of integrated master schedules for multi-disciplined projects, including resource loading and schedule interpretation.
• Demonstrated experience in a lead capacity, providing guidance, mentoring, and coordination for multi-disciplinary teams.
• Excellent communication skills, including the ability to prepare and present reports to a range of audiences.
• Strong interpersonal skills and the ability to promote cooperation at all levels.

Technical / Specialized Knowledge

• Competency in specialized scheduling tools and maintenance management systems.
• Sound knowledge of project planning principles and demonstrated analytical skills.
• Previous experience in shipbuilding, repair, or marine maintenance is highly desirable.
• Advanced computing skills, specifically within the Microsoft Office suite.

Preferred Qualifications

Technical Software

• Experience in the following software:
  • MS Project
  • IBM Maximo
  • Isherwoods MIS
  • SAP Plant Maintenance (DRMIS)
  • JIRA
  • MS Excel (Advanced)

Education

• Primary: College graduate with preferable trade experience; or
• Advanced: Post-graduate qualifications or training in Business, Finance/Accounting, Project Management, or Engineering are an asset.

Physical Demands

Predominantly working onsite in the Naval Dockyard and onboard naval vessels; will also be required to work from the office or from home.

Regulatory Compliance Requirements

Canada: Controlled Goods Program clearance and Security Clearance required.

What We Offer

• Extensive benefits program for full-time employees (24+ hours/week) and eligible dependents, including company-paid extended health, dental, HSA, life, AD&D, short-term disability, cancer care program, travel insurance, Employee Assistance Plan and well-being program.
• Retirement savings plans (RRSP, DCPP, TFSA) with company contribution and DCPP match, no vesting period.
• Company-paid holidays, vacation days, and paid sick leave.
• Voluntary life, AD&D, critical illness, long-term disability.
• Employee discounts on home, auto, and gym membership.

Additional Information

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is Total Target Cash 101,200.00-126,500.00 CDN Annual. This range is one of several factors considered when making pay decisions.

We use artificial intelligence-enabled tools as part of our recruitment process for activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the job requirements. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). Applicants must be eligible or able to obtain authorization for such access, including eligibility to the Canadian Controlled Goods Program and ability to obtain a Canadian NATO Secret clearance.