Payroll Accounting Advisor - Temporary

Belonging to Air Canada is safety in numbers; it is a Canadian symbol, recently voted best airline in North America. Take your career to new heights by joining our innovative and diverse team at the forefront of passenger air travel.

• Prepare and coordinate payroll accounting activities for Germany, Switzerland, and Austria.
• Manage new hires and departures in ADP systems.
• Act as a contact person with external ADP and payroll register providers for Germany, Switzerland, and Austria.
• Act as the primary contact person for all employee questions related to payroll registers.
• Manage collaboration and communication with social security agencies, tax authorities, and employment assistance agencies.
• Manage all administrative issues related to payroll registers (e.g., SV.net requests, A1 certificate requests, sick child reports, tax reports for travel perks and Brille points).
• Coordinate the administration of Air Canada child allowances (e.g., certificates).
• Monitor special payments (e.g., sick leave, jubilee, allowances).
• Manage payments related to garnishments and communication with third parties.
• Prepare relevant payroll accounting reports for the Finance management (in London) and General Management, and process appropriate correspondence (payroll registers, coding boxes, credit notes).
• Manage the annual wage declaration for insolvency insurers (e.g., PSVaG).
• Process work certificates for the employment assistance agency.
• Ensure the administration of the Retirement and Group Life Insurance schemes, as well as communications with insurance and general management departments.
• Manage all matters relating to retired employees (establishment of new beneficiary files, pension indexation, annual pension information for German tax authorities, obtaining and sending life insurance certificates to the retirement fund of each Air Canada retiree and correspondence partners, etc.).
• Contribute to the implementation of ADP.
• Liaise with the Company's internal and external auditors.
• Produce and extract reports from the payroll system.
• Process government statistics.
• Contribute to payroll-related projects.
• Process local invoices and credit notes (scanning, sending to Conduent for upload into Ariba, coding by service ID number, approval in Ariba, follow-up with Conduent and London Finance to ensure timely payment).
• Investigate local accounting and tax issues for London Finance.
• Manage sick leave and communicate information for all departments in Germany based on a new legal procedure (sv.net).
• Handle the administration of group life insurance and other insurance plans.
• Ensure the administration of the Deutschlandticket for all new employees.
• Manage Air Canada travel registration.
• Contribute to other Human Resources tasks or special projects as needed.

Qualifications

• University degree or apprenticeship program in payroll accounting, or comparable training in economics.
• At least five years of experience in payroll accounting in Germany.
• Experience with ADP, an asset.
• Excellent knowledge of HR practices and processes.
• Proven organizational and interpersonal skills.
• Care and respect for confidentiality.
• Proven team spirit.
• Ability to work under pressure, without supervision, and on own initiative.
• Excellent knowledge of Word, PowerPoint, and Excel.

Conditions of employment:

Candidates must be eligible to work in the country concerned at the time an offer of employment is presented and are responsible for obtaining work permits, visas, or other necessary authorizations. Proof of eligibility must be provided before the start date.

Language Requirements

Fluency in German, English, and French, an asset.

Diversity and inclusion

Air Canada is strongly committed to diversity and inclusion and aims to create a healthy, accessible, and rewarding workplace that highlights the unique contribution of our employees to our company's success.

As an equal opportunity employer, we encourage diverse applications to ensure a varied workforce representative of our customers and the communities where we live and serve.

Air Canada thanks all candidates for their interest, but only those selected for an interview will be contacted.