Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada's capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada's best place to live in 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Position summary

The Project Coordinator (Innovation and Continuous Improvement - ICI) supports the ICI Project Manager and the PMO Manager by coordinating a wide range of day-to-day project activities, ensuring work is carried out effectively and that project actions impacting progress are tracked and followed through. Within the AJISS program, the Project Coordinator will perform assigned project coordination activities, support the PM in project activities to achieve successful completion, and coordinate internal and external teams while acting as a key liaison across stakeholders to ensure alignment with program objectives. The role contributes to overall delivery across technical, industrial, financial, and customer satisfaction domains, supports fulfilment of milestones, deliverables, and reporting requirements, and assists in timely issue escalation as needed.

Regulatory compliance requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the U.S. Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Key areas of responsibility

Under the direction and support of the ICI Project Manager and PMO Manager Lead, the Project Coordinator will be responsible to:

Coordinate improvement projects, including monitoring the plan and schedule and coordinating continuous improvement project activities and timelines.
Facilitate team collaboration, organizing workshops and brainstorming sessions to gather input and foster collaboration among stakeholders.
Monitor improvement initiatives, assisting with tracking the progress of improvement actions against objectives and KPIs.
Maintain accurate records for the Integrated Management Office (IMO), including project plans, meeting minutes, and action items.
Assist with change management for ICI initiatives and support the rollout of new processes.
Prepare reports and presentations; provide project coordination support including planning, execution, stakeholder communication, progress monitoring, issue resolution, and maintenance of project documentation.
Work with cross-functional teams to support project requirements and ensure alignment across stakeholders. Initiate and support continuous improvement initiatives.

Minimum qualifications

Bachelor's degree or college diploma in Business Administration, Project Management, or a related technical field.
Minimum of three to five years of demonstrated experience in the last ten years in a similar role.
Ability to work independently with minimal supervision.
Strong organizational skills and ability to balance multiple priorities.
Ability to manage and control project records and documentation.
Proficiency in Microsoft Word, Excel, SharePoint, PowerPoint and JIRA.
All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program.

Preferred qualifications

Detailed knowledge and understanding of the defence sector.
Experience supporting complex projects.
Leadership training.
CAPM certification.

Special position requirements

Schedule: 40 hours per week / 5 days per week.

Physical environment: Hybrid role - onsite and remote working.

Travel: Minimal travel required.

What we offer

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Company-paid extended health, dental, HSA, life, AD&D, short-term disability, cancer care program, travel insurance, Employee Assistance Plan and well-being program.
Retirement savings plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
Company-paid holidays, vacation days, and paid sick leave.
Voluntary life, AD&D, critical illness, long-term disability.
Employee discounts on home, auto, and gym membership.

Compensation

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is Total Target Cash 50,000.00 - 65,000 CDN Annual. This range is one data point among many used when making pay decisions; actual placement within the range depends on factors such as career history, competencies, skills and performance.

Recruitment process note

We use artificial intelligence-enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Project Coordinator