Coordinator - Accounting - Temporary

Location: Montreal, QC, Canada (on-site)

Starting salary: $29.32 per hour

Department: Executive Vice President and Chief Financial Officer

Category: Unionized personnel (IAMAW – Clerical employees)

Employment type: Temporary

Joining Air Canada’s team means joining an iconic Canadian company. Are you passionate about reaching new heights, teamwork, and making an important contribution? Kick-start your career by joining our diverse and dynamic team at the forefront of passenger air transport.

Important points to know:

• Adaptability is essential in a fast-paced environment: Priorities can change quickly, and the ability to manage multiple tasks while staying organized and focused is key to success in this role.
• Attention to detail is crucial: High accuracy is required in managing information, documents, and daily processes to ensure quality standards and operational compliance.
• Independent work goes hand-in-hand with close collaboration: Although you are expected to work independently and manage your responsibilities with minimal supervision, effective communication with internal and external stakeholders is essential to ensure seamless coordination and positive results.

Key responsibilities:

• Process a high volume of vendor invoices accurately and efficiently using the TRAX, Ariba, and related systems.
• Review and validate invoice details, including amounts, taxes, currencies, vendor information, payment terms, cost allocation, and supporting documents.
• Ensure invoices comply with internal controls, Company policies, and established processing standards.
• Investigate and resolve invoice discrepancies, including price variances, quantity mismatches, duplicate invoices, and missing information.
• Research invoice and payment status across multiple systems and coordinate corrective measures with internal stakeholders.
• Escalate complex or unresolved billing issues in a timely manner for quick resolution.
• Respond to inquiries from vendors and internal stakeholders regarding invoices, payments, and account status.
• Collaborate with Procurement, Tax, Treasury, Technical Operations, Vendor Management, and Accounts Payable teams to support payment processes and problem resolution.
• Support vendor onboarding activities, including updating banking and payment information.
• Perform vendor statement reconciliations and monitor outstanding balances and overdue transactions.
• Maintain accurate records, documentation, and audit-ready files concerning invoice processing activities.
• Process specialized transactions, including authorization invoices, electronic data interchange-related invoices, self-billing invoices, and credit notes as needed.
• Perform additional related duties as required.

Qualifications

• High school diploma required.
• Post-secondary coursework in accounting, bookkeeping, finance, or a related field, or equivalent experience, is an asset.
• At least two years of office experience.
• Fluency in financial and procurement systems, such as SAP S/4, Ariba, and TRAX, is an asset.
• Good practical knowledge of Microsoft Office applications.
• Good interpersonal skills.
• Strong oral and written communication skills.
• Ability to work independently while coordinating with multiple stakeholders.
• Great attention to detail and strong analytical and problem-solving skills.
• Strong organizational sense; ability to manage a high volume of work, meet tight deadlines, and demonstrate high precision.
• Candidates must be eligible to work in the country concerned at the time any job offer is presented, and obtaining any permit, visa, or other authorization that may be required is the sole responsibility of the candidates applying for this job.

Benefits

• Financial benefits: Pension plan, Employee share ownership plan, Profit sharing plan.
• Well-being and healthcare: Healthcare, dental, and life insurance plans for you and your family (as needed).
• Recognition: Shine, Air Canada’s recognition program, allows you to highlight exceptional efforts.
• Travel privileges: A generous travel facility program for you and other eligible individuals once you have accumulated twenty-eight (28) weeks of service. The program notably offers standby travel opportunities, discounts on hotel stays and car rentals, Air Canada Vacations discounts, and more.

Conditions of employment

Candidates must be eligible to work in the country concerned at the time a job offer is presented and are responsible for obtaining necessary work permits, visas, or other authorizations. Proof of eligibility must be provided before the start date.

Language requirements

Bilingualism (English and French).

Diversity and inclusion

Air Canada is resolutely committed to diversity and inclusion and aims to create a healthy, accessible, and rewarding workplace that highlights the unique contribution of our employees to our company's success.

As an equal opportunity employer, we encourage diverse applications so that we can build a workforce that is varied and representative of our customers and the communities where we live and offer our services.

Air Canada thanks all applicants for their interest, but only those selected for an interview will be contacted.