Coordinator - Accounting - Temporary

Location: Montreal, QC, Canada (on-site)

Starting Salary: $29.32 per hour

Department: Office of the Executive Vice President and Chief Financial Officer

Category: Unionized personnel (IAMAW – Clerical Employees)

Employment Type: Temporary

Joining Air Canada means joining an iconic Canadian company. Are you passionate about reaching new heights, working in a team, and making an important contribution? Launch your career by joining our diverse and dynamic team at the forefront of passenger air transport.

Important elements to know:

• Adaptability is essential in a fast-paced environment: Priorities can change quickly, and the ability to manage multiple tasks while remaining organized and focused is the key to success in this role.
• Attention to detail is essential: High precision is required in managing information, documents, and daily processes to ensure compliance with quality standards and operational compliance.
• Autonomous work goes hand in hand with close collaboration: Although you are expected to work autonomously and manage your responsibilities with minimal supervision, effective communication with internal and external stakeholders is essential to ensure smooth coordination and positive results.

Main responsibilities:

• Accurately and efficiently process a high volume of supplier invoices using TRAX, Ariba, and related systems.
• Review and validate invoice details, including amounts, taxes, currencies, supplier information, payment terms, cost allocation, and supporting documents.
• Ensure invoices comply with internal controls, corporate policies, and established processing standards.
• Review and resolve invoice discrepancies, including price variances, quantity mismatches, duplicate invoices, and missing information.
• Research invoice and payment statuses across multiple systems and coordinate corrective actions with internal stakeholders.
• Escalate complex or unresolved billing issues in a timely manner for prompt resolution.
• Respond to inquiries from suppliers and internal stakeholders regarding invoices, payments, and account status.
• Collaborate with Procurement, Tax, Treasury, Technical Operations, Vendor Management, and Accounts Payable teams to support payment processes and problem resolution.
• Support vendor onboarding activities, including updating banking and payment information.
• Perform vendor statement reconciliations and monitor outstanding balances and overdue transactions.
• Maintain accurate records, as well as audit-ready documentation and files regarding invoice processing activities.
• Process specialized transactions, including authorization invoices, electronic data interchange-related invoices, self-billed invoices, and credit notes, as needed.
• Perform additional related tasks as needed.

Qualifications

• High school diploma required.
• Post-secondary courses in accounting, bookkeeping, finance, or a related field, or equivalent experience, an asset.
• At least two years of office experience.
• Proficiency in financial and procurement systems, such as SAP S/4, Ariba, and TRAX, an asset.
• Excellent working knowledge of Microsoft Office applications.
• Good interpersonal skills.
• Strong oral and written communication skills.
• Ability to work autonomously while coordinating with multiple stakeholders.
• Keen attention to detail, and strong analytical and problem-solving skills.
• Strong organizational sense; ability to manage a high volume of work, meet tight deadlines, and demonstrate high precision.
• Candidates must be eligible to work in the country concerned at the time any job offer is presented, and obtaining any permit, visa, or other authorization that may be required is the sole responsibility of candidates applying for this job.

Benefits

• Financial Benefits: Pension plan, Employee Share Ownership Plan, Profit Sharing Plan.
• Wellness and Healthcare: Healthcare, dental, and life insurance plans for you and your family (as needed).
• Recognition: Shine, Air Canada's recognition program, allows you to highlight exceptional efforts.
• Travel Privileges: A generous travel facility program for you and other eligible persons when you have accumulated twenty-eight (28) weeks of service. The program notably offers the possibility of travel based on availability, discounts on hotel stays and car rentals, Air Canada Vacations discounts, and much more.

Conditions of Employment

Candidates must be eligible to work in the country concerned at the time a job offer is presented and are responsible for obtaining the necessary work permits, visas, or other authorizations. Proof of eligibility must be provided before the start date.

Language Requirements

Bilingualism (English and French).

Diversity and Inclusion

Air Canada is firmly committed to diversity and inclusion and aims to create a healthy, accessible, and rewarding work environment that showcases the unique contribution of our employees to the success of our business.

As an equal opportunity employer, we encourage diverse applications so that we can have a varied workforce representative of our customers and the communities where we live and offer our services.

Air Canada thanks all candidates for their interest, but only those selected for an interview will be contacted.