Senior Coordinator - Operations Support - Administration - Temporary

Workplace: Montreal, QC, Canada (on-site)
Starting salary: $27.88/hour
Branch: Strategic Procurement and Real Estate
Category: Unionized personnel (IAMAW - Administrative employees)
Employment type: Temporary

Joining Air Canada's team means joining an iconic Canadian company. Are you passionate about reaching new heights, teamwork, and making an important contribution? Launch your career by joining our diverse and dynamic team at the forefront of passenger air transport.

Important elements to know

• Flexibility fosters performance: you will adapt to changing priorities, diverse workloads, and variable schedules while maintaining your focus and efficiency.
• Motivation drives results: you will take charge of your day, establish your priorities, and get things done without needing to be directed.
• Multitasking ensures fluid operations: you will manage multiple tasks at once, effectively prioritize tasks, and ensure nothing falls through the cracks even when working under pressure.

Main responsibilities

• Monitor and manage daily time and attendance records, including the production of related reports.
• Accurately and timely enter all approved leave requests, including vacations, time banks, and unpaid leaves, into the time and attendance management system.
• Monitor the department's shared inbox and create service requests in TRIRIGA as needed.
• Verify, code, and approve invoices in Ariba in accordance with established procedures.
• Track, verify, and maintain invoices, records, and accounting provisions.
• Maintain the strictest confidentiality at all times when processing employee, department, and company information.
• Maintain and update department databases to ensure information accuracy and timeliness.
• Provide administrative support to department activities and complete assigned tasks within prescribed deadlines.
• Coordinate and plan department training sessions ensuring participants, resources, and logistical requirements are well organized.
• Coordinate events, training room bookings, and facilities-related activities.
• Liaise with internal teams, external suppliers, and third-party service providers.
• Support project planning as well as documentation and communications related to ongoing initiatives.
• Provide support for space planning, furniture coordination, and key distribution.
• Carry out monthly administrative and financial activities.
• Track deadlines and perform necessary follow-ups with stakeholders to ensure compliance with monthly processing and reporting requirements.
• Order and maintain department supplies, monitor inventory levels, and ensure operational needs are met in a timely manner.
• Establish work priorities autonomously while providing regular updates to managers and stakeholders.

Qualifications

• High school diploma.
• At least three years of office work experience.
• Knowledge of Microsoft Office applications.
• Knowledge of SABA and/or Ariba applications, an asset.
• Mastery of spelling, punctuation, and grammar.
• Good interpersonal skills.
• Excellent written and oral communication skills, and skills for formatting and proofreading.
• Accuracy and attention to detail.
• Math aptitude.
• Proven punctuality and reliability to support overall team success in a fast-paced environment.
• The incumbent of this position may be required to write reports, perform physical tasks such as lifting or climbing, or work a variable schedule.

Benefits

• Financial benefits: Pension plan, Employee share ownership plan, Profit sharing plan.
• Well-being and healthcare: Healthcare, dental care, and life insurance plans for you and your family (as needed).
• Recognition: Shine, Air Canada's recognition program, allows you to highlight exceptional efforts.
• Travel privileges: A generous travel perks program for you and other eligible individuals once you have accumulated twenty-eight (28) weeks of service. The program notably offers space-available travel, discounts on hotel stays and car rentals, Air Canada Vacations discounts, and more.

Employment conditions

Candidates must be eligible to work in the country concerned at the time a job offer is presented and are responsible for obtaining work permits, visas, or other necessary authorizations. Proof of eligibility must be provided before the start date.

Language requirements

Equal skills being equal, preference will be given to bilingual candidates.

Diversity and inclusion

Air Canada is resolutely committed to diversity and inclusion and aims to create a healthy, accessible, and rewarding workplace that highlights the unique contribution of our employees to our company's success.

As an equal opportunity employer, we encourage diverse applications to build a workforce that is varied and representative of our customers and the communities where we live and serve.

Air Canada thanks all applicants for their interest, but only those selected for an interview will be contacted.