Vendor Management Coordinator – Talent Acquisition

About Us

Gestal Amérique du Nord is a partner of choice for companies in the aerospace, shipbuilding, and energy sectors. We offer a comprehensive range of services, from design to execution and maintenance. Our experts support our clients in optimizing their production processes, complying with the most rigorous standards, and improving their overall performance.

Our values: Quality is everyone's business, and our commitment to continuous improvement turns errors into opportunities for excellence. We foster a respectful and caring environment where employees thrive. If you are ready to take on challenges and drive innovation, join us!

Job Description

The Vendor Management Coordinator – Talent Acquisition will be responsible for maintaining positive, productive, and mutually beneficial relationships between the company and its partner recruitment agencies.

You will act as the primary point of contact for all recruitment agencies and play a vital role in ensuring that the services provided meet the company's needs and expectations.

Your Main Responsibilities

Vendor Relationship Management

• Develop and maintain strong, collaborative relationships with approved suppliers and recruitment agencies.

• Act as the main point of contact between the company and recruitment agencies, fostering relationships based on trust, transparency, and effective communication to ensure alignment of goals and expectations.

• Align the company's strategic workforce priorities with contract staffing or contract-to-hire needs for manufacturing operations (blue-collar workers) in Montreal and Toronto.

• Identify opportunities for process improvement in supplier relationships, particularly regarding onboarding and training for new employees.

• Address questions and concerns from the company and recruitment agencies, anticipate potential difficulties, and collaborate with stakeholders to implement proactive solutions.

• Ensure effective communication regarding operational needs, contract employee performance, and candidate assignments to agencies to guarantee transparency and accountability.

• Participate in weekly follow-up meetings with recruitment agencies to review the company's operational needs and ensure compliance with performance expectations.

Recruitment Coordination and Onboarding

• Collaborate with internal recruiters to ensure alignment with workforce needs and headcount planning.

• Manage the candidate onboarding process after job offer acceptance to ensure a smooth transition, including access badge requests and system data entry.

• Perform quality checks on documentation provided by agencies, such as onboarding forms and administrative files, to ensure compliance with company standards.

• Participate in distributing job requisitions to agencies and track candidate progress to ensure timely progression and maintain candidate engagement.

• Maintain and update candidate submissions from agencies in SuccessFactors, including status and decisions, to ensure reliable tracking and reporting.

• Manage contract-to-permanent employee conversions, including job offers, for the sites under your responsibility.

• Produce reports upon request for concerned sites regarding the number of applications received, interviews conducted, and job offers issued.

Requirements

Essential Behavioral Competencies

• Excellent sense of urgency and priorities.

• Very strong customer service skills.

• Ability to multitask.

• Flexibility and adaptability.

Technical Skills

• Excellent mastery of Microsoft Excel, particularly for reporting and activity tracking.

• Knowledge of SuccessFactors: an asset.

• Mandatory French/English bilingualism, with excellent proficiency in both languages.