Paralegal - Office of the Corporate Secretary - Temporary

Belonging to Air Canada is to belong to a Canadian symbol, Air Canada recently voted best airline in North America. Take your career off by joining our innovative and diverse team at the forefront of passenger air transport.

Reporting to the Specialist - Governance and Assistant Corporate Secretary, the Corporate Law Paralegal is responsible for maintaining the corporate records of Air Canada and its subsidiaries, filing commercial and corporate reports with Canadian and foreign regulatory bodies, and supporting the work of the Office of the Corporate Secretary. The incumbent must also ensure that Air Canada and its subsidiaries comply with current regulations and will contribute to the continuous improvement of Air Canada's corporate governance practices.

Responsibilities:

• Monitor provincial, federal, and foreign regulations and ensure compliance.
• Prepare and file documents with various regulatory bodies in Canada and abroad.
• Draft and distribute corporate and shareholder resolutions and related documents.
• Prepare annual returns to maintain Air Canada and its subsidiaries in good standing in Canada and abroad.
• Maintain the Corporation's physical and electronic records, including minute books and ledgers, corporate records, corporate files, lists of directors and officers, corporate structure charts, and other standard subsidiary records.
• Draft corporate documents (e.g., officer certificates, Board of Directors resolutions, written consents) and coordinate their signature.
• Support the review and benchmarking of corporate, disclosure, and governance documents.
• Conduct corporate research using online research tools to gather and analyze information requested by various departments and clients.
• Participate in research requested by the Office of the Corporate Secretary.
• Liaise with various levels of internal and external groups regarding data rooms and due diligence audits.
• Review information and document requests from various internal groups, including compliance questionnaires, and prepare responses as needed.
• Provide administrative support to the Manager - Governance and Assistant Corporate Secretary, as applicable.
• Support other projects and activities of the Office of the Corporate Secretary.

Qualifications

• College diploma as a paralegal or equivalent is required.
• Professional experience in a corporate secretary's office, legal department, law firm, or equivalent is an asset.
• Experience in filing documents with Corporations Canada and provincial registries is required.
• Excellent technical skills and ability to learn quickly and adapt to new software applications and digital tools, and proficiency in Microsoft 365 applications.
• Strong organizational skills, excellent time management skills, and ability to shift priorities on short notice.
• Excellent oral and written communication skills.
• Rigorous work ethic, integrity, and dedication.
• High personal standards and ability to exercise discretion in handling sensitive and confidential information.
• Willingness to honor commitments, open-mindedness, and honesty in communications.
• Excellent customer service focus with both external and internal clients.
• Self-motivated and able to work independently and show initiative, with a strong attention to accuracy, detail, and confidentiality.
• Ability to work effectively in a team.
• Flexibility and availability to undertake various assignments and work occasionally outside normal business hours.
• Proven punctuality and reliability to contribute to the overall success of the team in a fast-paced environment.

Employment Conditions:

Candidates must be eligible to work in the country concerned at the time an offer of employment is presented and are responsible for obtaining work permits, visas, or other necessary authorizations. Proof of eligibility must be provided before the start date.

Language Requirements

Equal qualifications being equal, preference will be given to bilingual candidates.

Diversity and Inclusion

Air Canada is strongly committed to diversity and inclusion and aims to create a healthy, accessible, and rewarding workplace that highlights the unique contribution of our employees to the success of our business.

As an equal opportunity employer, we encourage diverse applications so that we can have a workforce that is varied and representative of our customers and the communities where we live and serve.

Air Canada thanks all candidates for their interest, but only those selected for an interview will be contacted.