PMO FLX Junior Montreal

Location: Montreal, Canada

At Thales, our employees create solutions that enable two-thirds of planes to take off and land safely. We design in-flight entertainment systems that captivate 50 million travelers every year. We also develop the avionics that equip the world's largest commercial aircraft. In addition, our simulators train the next generation of fighter jet and transport pilots as well as search and rescue helicopter pilots. Finally, thanks to their close collaboration, the members of our aerospace team make all the difference.

From the bottom of the oceans to the confines of space, Thales experts innovate and tirelessly seek to push the limits of technology. By joining our Montreal team, you participate in the development of innovations that propel tomorrow's aviation towards a greener and safer world. You evolve with an international clientele at the cutting edge of technology within a team of passionate and stimulating experts who develop critical avionics solutions, notably for the electric urban taxi markets. Being part of Thales means adopting a hybrid, friendly, and dynamic work environment offering a good work-life balance, and based on human values dear to our team. You will also have access to a complete program of targeted, diversified training that meets your career development aspirations within the Group established in many countries.

Thales people architect solutions that enable two-thirds of planes to take off and land safely. We create in-flight entertainment systems that engross 50 million fliers every year and we develop the avionics that control the world ’s largest commercial aircrafts. Our simulators train the next generation of pilots for fighter jets, transporters and search and rescue helicopters. And, together, each and every member of our aerospace team makes a difference.

The Avionics office in Marie-Curie, Montreal is Thales Group ’s Centre of Competence for business and regional jet flight control systems is located at our Montreal – Marie Curie office. The team designs and integrates avionics suites, fly-by-wire flight control systems, SATCOM systems and other innovative concepts for the regional and business aircraft markets.

PMO FLX Junior Montreal

Montreal, QC (Hybrid) Full-time

Job Summary

Attached to the FLX Business Line and integrated into the PMO department, the PMO Montreal's mission is to support and lead the support for all projects in Canada, as well as to provide direct operational support to the various strategic offers and projects managed by Thales in Montreal.

The position plays a key role in structuring, coordinating, and monitoring project activities, managing funding, as well as maintaining budget, planning, and performance monitoring dashboards.

The incumbent fully participates in the structuring of new projects launched in Canada and ensures the best performance of deliverables, the consistency of budgets, and compliance with deadlines and reporting obligations, in a multi-partner and international context.

The PMO Montreal reports directly to the PMO FLX manager, interfaces with the Finance teams, the Engineering Canada departments, project managers, as well as project partners and stakeholders.

The PMO Montreal operates in a complex, multi-project scope, with frequent interactions between the Montreal teams, the central management in France, major industrial players (aircraft OEMs), and Canadian funding bodies. The monitored projects integrate strong compliance and justification issues vis-à-vis public partners, as well as competitiveness and innovation challenges on structuring tender responses for the growth of Thales Canada.

Essential Functions

Support for bids & projects:

• Provide expertise and know-how to offers and projects for better performance throughout the offer/project life cycle through harmonized services
• Ensure the validity of offer and project data, including supervision
• Collect offer/project information and consolidate it in a dashboard for monthly reviews
• Participate in the preparation of responses to calls for tenders (Bids)
• Support the implementation of new project activities in Canada
• Act as a backup for the administration of project management tools (Primavera, Deviprop, etc...)
• Monitor internal orders (PO IGTR), ensure signature validation, and follow up on invoicing in conjunction with Finance
• Improve and maintain fundamental offer and project management practices (PPE):
  - Ensure continuity from offers to projects
  - Set the pace for offer and project milestones
  - Challenge and maintain planning (adjusted to the project) and the quality of reference deliverables
  - Develop, centralize, and share know-how between offers and projects through best practices and recommendations
  - Collect feedback, manage the process for analyzing lessons learned, and share transversally for the benefit of future offers and projects

Specific support for R&T Canada projects:

• Provide operational support for the extraction and justification of expenses to be claimed
• Coordinate the collection and validation of supporting documents with the Engineering department managers and the R&T Canada manager
• Assist with budget management, claims, and monitoring of government payments
• Maintain and update R&T monitoring dashboards (quarterly reviews)

Transversal monitoring and steering:

• Monitor and update schedules (Primavera, MSP, Timeline Pro)
• Ensure milestone tracking and completeness of reports
• Gather and consolidate key performance indicators for the portfolio (KPI, EVM, etc.)
• Organize the restitution of lessons learned and coordinate the follow-up of associated actions
• Implement and monitor the non-technical requirement matrix to ensure customer compliance
• Align S&OP workload needs with resources on offers/projects

The incumbent directly influences project performance within their scope (budget management, milestone adherence, quality of deliverables), contributes to securing public funding, optimizing reporting for local and group management, while fostering the structuring and maturity of the project organization in Montreal.

In close collaboration with the Finance team, project managers, Engineering managers, and other FLX PMOs, the incumbent demonstrates leadership in imposing and monitoring project procedures and indicators. They also manage relations with external funding bodies and industrial clients in a context of increased confidentiality and demands.

The position requires adaptability, rigor, and a proactive approach to continuously improve management tools, reporting, KPI tracking, and to meet the diversity of client/governmental requirements. This involves anticipating needs, structuring information, and daring to propose new axes of analysis to increase project efficiency.

Minimum Requirements

• Bachelor's degree or equivalent diploma in project or technical management
• Confirmed experience (minimum 3 to 5 years) in PMO or complex project management, ideally in industry (aero, defense, tech) and an international environment.
• Solid mastery of budget management, planning tools, and project reporting (Primavera, MSP, advanced Excel)
• Experience with public funding/R&T projects
• Multidisciplinary coordination capacity, interpersonal skills, and diplomacy
• Organization, reactivity, ability to work cross-functionally
• Project planning tools: MS Project and Primavera P6 Pro
• Proficiency in Excel, an asset if Visual Basic macro skills
• Quote generation tool (Deviprop)
• Fluent French and English required (written and oral)

This position requires a good knowledge of English for drafting technical documents, to interact, support and/or provide services to international clients, employees and/or partners as well as foreign governmental authorities who do not speak French.

Desirable Qualification

• Experience in an international context, knowledge of Thales and the aircraft manufacturer ecosystem appreciated.
• IPMA or PMP certification is an asset.

Thales offers an extensive benefits program to all full-time employees working 24 hours or more per week and their eligible dependents, including:

• Company-paid supplementary health care, dental care, health spending account, life insurance, accidental death and dismemberment insurance, short-term disability insurance, travel insurance, employee assistance program, and wellness program.
• Retirement savings plans (RRSP, DCPP, TFSA) with company contribution and match to a DCPP, with no vesting period.
• Company-paid holidays, vacation days, and paid sick leave.
• Discounts on home and auto insurance.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

About Thales

In a world that is increasingly fast moving, unpredictable – and full of opportunities, trust is essential for societies to flourish. Trust in our institutions. Trust in our systems. Trust in technology. Trust in each other.

And the people we all rely on to make the world go round, they rely on Thales. They come to us with big ambitions: to make life better, to keep us safer.

From the bottom of the oceans to the depths of space and cyberspace, we help our customers navigate uncertainty with confidence and new frontiers with optimism. Thinking smarter and acting faster - mastering ever greater complexity and every decisive moment along the way.

We collaborate to architect and deliver high technology solutions that are both imaginative and resilient, human-centered and sustainable. So that together we can harness the extraordinary power of technology to build a future we can all trust.