Bid Manager

Location: Ottawa, Canada

Regulatory Compliance Requirements

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Position Summary

The Bid Manager supports the development of high-quality bids and proposals for prospective customers. In this role, the Bid Manager coordinates inputs from functional teams and assists in organizing bid activities throughout the development process. Under the guidance of senior Bid or Capture leadership, the LR08 Bid Manager ensures that bid documents comply with internal processes and are prepared for required reviews and approvals.

Key Areas of Responsibility

According to the approved applicable bid process, the winning strategy, cash mandate, and the bid organisation:

• Contribute to and ensure coordination of all Work Package Manager (WPM) activities for the preparation of the bid and the initial project baseline to be transferred to the Project Manager, including:
  • Source data for the future project (proposal, contract, etc.).
  • Requirements baseline for the future project (technical and non-technical requirements).
  • Execution baseline for the future project (WBS, OBS, PBS, RAM, master schedule, resource planning, estimate pack and cash profile, risks and opportunities register, initial plan(s)).
  • Justification for the future project (compliance matrix, solution justification).
• In support of the Capture Leader and with Sales/Account Manager as relevant:
  • Participate in implementation of the cash mandate decided at Gate 1 and in negotiations with the customer.
  • Contribute analysis to and support offer/contract terms, including payment plan conditions (deliverables, cash in/out, partial payment terms).
  • Finalize the best contract possible in accordance with cash and negotiation mandates decided by senior management at Gate 1 and Gate 2.

Essential Functions

• Coordinate activities of a multi-disciplinary team to support timely development and submission of bids and proposals.
• Assist the Capture Lead and Business Leads in developing bid strategies and communicating them to contributing teams.
• Collect and organize required inputs from functional teams; review for completeness.
• Support adherence to company bid processes and help prepare materials for internal approvals.
• Assist with scheduling and preparation for Gate 1 and Gate 2 reviews.
• Maintain positive working relationships with internal stakeholders.
• Identify risks or gaps and escalate to senior Bid Managers.
• Participate in process-improvement working groups as assigned.
• Support departmental special projects as directed.

Minimum Qualifications

• University degree and/or equivalent experience.
• A minimum of 3 years of experience in bid/proposal development or related coordination roles, including experience in:
  • Customer requirements identification and compliance strategy – Experienced.
  • Bids and projects governance – Intermediate.
  • Bid scope, schedule and resource management – Intermediate.
  • Bid production of the cost estimate pack – Intermediate.
  • Bid organization and planning – Intermediate.
  • Risk and opportunity management – Intermediate.
  • Proposal content development – Expert.
• Prior experience presenting technical and non-technical information to senior leadership on a regular basis.
• Strong organizational skills with a detail-minded outlook.
• Demonstrated experience writing professional documents that are legal and accurate.
• Ability to collaborate effectively and adapt to shifting priorities.
• Excellent communication skills; fluent in English.

Preferred Qualifications

• Prior experience in complex, global matrixed organizations.
• Exposure to engineering environments.
• Demonstrated contract management experience.
• University degree in a STEM field.
• Experience supporting Government of Canada RFP responses.
• Experience drafting or coordinating technical proposals.
• French language skills.

Special Position Requirements

Schedule: 40 hours per week.

Physical environment: Hybrid position — mix of working from home and three days onsite (in office, at customer site or on-board ships alongside in harbour).

Travel: Occasional domestic or international travel may be required.

Compensation

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $100,000 - $125,000 CAD Annual. This range reflects typical pay in similar industries and regions and may vary based on experience, skills, performance and other factors. Thales may offer additional benefits and other compensation depending on circumstances.

Use of Artificial Intelligence in Recruitment

We use artificial intelligence-enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Benefits

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including:

• Company-paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement savings plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP with no vesting period.
• Company-paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee discounts on home, auto, and gym membership.

Equal Opportunity & Accommodations

Thales is an equal opportunity employer that values diversity and inclusivity. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon invitation; accommodation information will be treated as confidential and used only to provide an accessible candidate experience.

Export Control and Security Clearance

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access, including eligibility to the Canadian Controlled Goods Program and the ability to obtain a Canadian NATO Secret clearance.