Base Material Coordinator Supervisor

Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF-18 fighter pilots who identified an opportunity to improve operational readiness training, Top Aces has become the world leader in advanced adversary air (ADAIR) and Joint Terminal Attack Controller (JTAC) training services.

We are proud of our flawless safety record of over 130,000 operational training flight hours without an accident, an industry record, benefiting clients around the world, including Canada, the United States, Germany, and many other NATO allies and international partner nations.

Our vision is to be the most trusted provider of innovative defense training solutions by continuously raising standards in an industry that values "the strength of experience." This commitment to innovation and technology allows us to remain adaptable, training allied militaries to succeed against ever-evolving threats.

Top Aces' dynamic team contributes to achieving our goal of training the next generation of combat leaders by living our values of service, integrity, excellence, and teamwork every day!

Join us!

Base Material Coordinator Supervisor

Main Tasks and Responsibilities:

Top Aces is seeking a Supervisor for a team of Base Material Coordinators (BMCs) in Bagotville to ensure customer requests for operations, maintenance, and repair centers are met. They will be responsible for distributing parts and services to Top Aces activities. In addition, they will be responsible for developing a cycle inventory plan to ensure coverage across our operations. They will be responsible for monitoring the compliance of work instructions performed by the BMCs.

Key responsibilities include achieving inventory targets, managing tracking systems, and liaising with other departments. The successful candidate will propose recommendations and plans to ensure the accuracy of inventory in the warehouse and stores while ensuring compliance with tasks performed by BMCs. Candidates with inventory control experience in a multi-site environment are encouraged to apply.

Key Responsibilities:

• Supervises a team of BMCs across multiple sites and deployments.
• Develops a training plan with BMCs to ensure uniformity in work methods.
• Ensures the smooth operation of the BMC team regarding incoming and outgoing stock for recording deliveries and shipments.
• Analyzes daily product and supply levels to anticipate problems and shortages.
• Manages employee schedules, plans, and organizes a schedule adapted to the needs of bases and deployments.
• Ensures deliveries and shipments cover operations, repairs, and maintenance.
• Supervises the transfer of parts between bases, prepares purchase requests, and plans recertification requests.
• Participates in supply chain objectives to achieve targets and resolve staffing issues.
• Develops good relationships with internal and external clients.
• Proposes strategies to reduce costs and improve logistics and supply procedures.
• Participates in demand and data analysis to anticipate future supply and logistics needs.
• Participates in the recruitment and training of new BMCs.
• Contributes to team effort by performing BMC tasks.
• Performs related tasks assigned by the supervisor.
• Maintains compliance with all company policies and procedures and ensures the BMC team is compliant in these areas.

Skills and Qualifications:

• Leadership and management
• Ability to work under pressure and meet deadlines while maintaining a positive attitude and good customer service
• Ability to work independently and complete tasks according to instructions, prescribed routines, and standard practices
• Autonomy and decision-making ability
• Good oral and written communication
• Organizational and logistical skills
• Attention to detail
• Safety awareness in the performance of tasks
• Problem solving
• Data analysis
• Interpersonal skills
• Team spirit
• Critical thinking
• Bilingualism an asset
• Ability to perform any work in support of corporate values: Excellence, Service, Integrity, and Together
• Demonstrates support for our values

Required Education and/or Experience:

• DEC, diploma, or certificate in a related field, or equivalent combination of education and relevant experience
• Experience in the aviation sector is an asset
• Minimum of 5 years of experience in a similar or related role (logistics, supply chain, inventory management, warehousing, or team supervision)
• Knowledge of inventory management software and forecasting strategies (an asset)
• Knowledge of tracking and data analysis (an asset)
• Good oral and written communication skills, including the ability to communicate with internal and external clients
• Good knowledge of computer tools (MS Office - Word, Excel, and Outlook)

Physical Requirements:

• Must be able to speak, listen, and express clearly
• Occasional travel may be required to the company's operating sites

Supervision, Training, and Consulting Responsibilities:

• Establishes and manages relationships with all key stakeholders (local/regional clients, management, local staff)
• Acts as a trusted advisor and maintains relationships with leaders to understand business needs; ensures cost-effective and agile service delivery
• Uses influence and negotiation skills to create synergies and innovative solutions enterprise-wide
• Develops internal capabilities (skills, knowledge) in anticipation of future needs
• Provides coaching and mentoring to develop and motivate staff
• Develops strategic alliances with internal and external clients

Occupational Health and Safety Responsibilities:

• Work in compliance with health and safety laws and regulations
• Follow safe practices and procedures and use protective equipment
• Immediately report hazards (dangerous situations or activities) to the supervisor

Security/CGP/ITAR Requirements:

This position requires a Controlled Goods security clearance as well as Level 2 Secret accreditation.

By joining Top Aces, you will find:

• A work environment where service, integrity, excellence, and teamwork are highly valued;
• Opportunities for development and growth;
• Multidisciplinary and multicultural collaboration at the local and global levels;
• A flexible schedule;
• An attractive benefits package.

Come share your passion with us! Here, you will be encouraged, empowered, and challenged to give your best.

Equal Employment Opportunity

At Top Aces, all employees are welcome regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, or age.

The masculine form may be used in this job description solely to facilitate reading, but refers to men, women, and gender diversity.